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Hofstra Northwell School of Medicine

Faculty Home

Faculty By-Laws


Preamble

The faculty of the Hofstra North Shore-LIJ School of Medicine is responsible for promoting and facilitating the continuum of activities from Basic Science to Clinical Science to Clinical Care, with the goal of using knowledge to enhance the care, prevention and cure of disease for the population served by the School of Medicine.  Appointments to the faculty are based on scholarship, defined inclusively as the acquisition, application, integration and broad dissemination of knowledge and understanding; the criteria for appointment and promotion are based primarily in the areas of research, teaching, and clinical care, while also recognizing the importance of administrative service and leadership to the mission of the School of Medicine. 

The Hofstra North Shore-LIJ School of Medicine is distinct among the schools at Hofstra University with regard to the role of faculty and in particular the important contributions of faculty members who are not employed full-time by Hofstra University but who are directly involved in and critical to the mission and success of the School of Medicine.  As a result, the Faculty Statutes and the Faculty Policy Series applicable to other Hofstra University-employed faculty do not apply to faculty at the School of Medicine, and it is appropriate and necessary to set forth the guiding principles for faculty at the School of Medicine in these bylaws. 

ARTICLE 1 – FACULTY PARTICIPATION IN UNIVERSITY GOVERNANCE

1.1 – Academic Freedom.
Faculty of the School of Medicine shall participate in University governance as outlined below, and all faculty shall enjoy the academic freedom and free speech principles embodied in the Faculty Statutes and Faculty Policy Series. 

1.2 – University Governance.
All full-time faculty employed by Hofstra University in the School of Medicine, and all department chairs, shall participate as members of the faculty in the University governance structure.  In addition, five (5) other full-time or voluntary faculty members from the School of Medicine shall be elected by the School of Medicine faculty to participate as faculty members.  The School of Medicine shall designate one (1) faculty member to serve on the University Senate.  

1.3 – Faculty Fringe Benefits.
A.  Hofstra Employees. 
Full-time School of Medicine Faculty employed by Hofstra University shall be accorded certain fringe benefits enjoyed by other members of the Hofstra University community, including the University pension contribution plan (Section 403(b) plan); healthcare coverage (subject to contribution levels as applicable to administrators); life insurance benefits; tuition remission and tuition scholarship benefits (subject to the University's rules and regulations governing such benefits); and will be eligible to join other benefit plans, including flexible spending accounts for medical expenses and childcare and pretax commuter benefits account.

B.  Non-Hofstra Employees.
The rights and privileges accorded to faculty who are not employees of Hofstra University do not convey any financial benefits or impose any financial obligations on Hofstra University's part to any individual. 

1.4 – School of Medicine Governance. 
Professors, Associate Professors and Assistant Professors (including chairs and administrators with faculty status) shall participate as members of the School of Medicine faculty with the rights and privileges as set forth in these bylaws.   

1.5 – School of Medicine  Policy Application.
The Hofstra North Shore-LIJ School of Medicine, formed through a full partnership between Hofstra University and the North Shore-LIJ Health System, is an academic unit of the University. All policies that affect students and faculty of the School of Medicine, but do not involve patient care, are approved by the President of the University. In all matters regarding patient care, the faculty and students of the School of Medicine are governed by the policies of the Health System in which patient care is delivered.

Faculty Policy Series 43, University Harassment Policy; Faculty Policy Series 45, Statement of Mission and Goals; Faculty Policy Series 47, Policy on Consensual Relations between Faculty and Students; and Faculty Policy Series 99, a Code of Ethics for Teachers at Hofstra, as well as other general University policies governing all employees, including but not limited to the Conflict of Interest and Employee Misconduct (whistleblower) policies, shall apply to all administrators, faculty and staff in the School of Medicine.

In addition, North Shore-LIJ Health System employees shall continue to be governed by North Shore-LIJ Health System rules and policies. 

ARTICLE 2 – FACULTY COUNCIL

2.1 – General.
The Faculty Council shall consider all academic and other significant matters related to the faculty and to the operation of the School of Medicine and the academic community.  The Faculty Council shall ensure representation of the faculty in the operations of the School of Medicine, and shall make recommendations to the Dean regarding appointments to the at-large faculty positions for all standing committees. 

2.2 – Composition.
The Faculty Council shall include broad representation of the faculty.  There shall be at least one (1) representative from each department, and departmental representation shall be proportional based upon the number of faculty members in the department (ranging from one (1) to five (5) representatives per department).  In addition, there shall be six (6) at-large members.    

2.3 – Term.
Members shall serve a three (3)-year term, with up to one (1) renewal term.  Terms shall be staggered so that one-third (1/3) of the members are appointed each year.  Members shall be eligible for a new appointment following a one (1)-year lapse in service.  The limitation upon consecutive terms shall not apply to members currently serving as officers.

2.4 – Officers.
Officers, including a President, Vice President and Secretary, shall be elected from the membership and shall serve three (3)-year terms.

2.5 – Steering Committee.
There shall be a Steering Committee of the Faculty Council composed of the Officers and the Chairs of any Faculty Council committees. 

2.6 – University Senate.
The Faculty Council shall designate one (1) of its members to serve as a representative to the University Senate. 

2.7 – Bylaw Recommendations.
The Faculty Council shall review and recommend any changes to these bylaws.

ARTICLE 3 – DEAN'S CABINET

3.1 – General.
The Dean shall appoint a cabinet to provide advice and recommendations regarding the operations of the Medical School.  The Cabinet shall be advisory and shall include broad representation of all interests, including department chairs, research leaders, the President of the Faculty Council, and administrative representatives from Hofstra University and North Shore-LIJ Health System.

3.2 - Meetings. 
The Dean shall schedule periodic meetings of the Cabinet to solicit input and advice. 

ARTICLE 4 – FACULTY COMMITTEES

4.1 –  Standing Committees. 
A.  Faculty Service.
The faculty shall participate in the standing committees as outlined below and in such ad hoc committees as the Dean shall appoint in order to make recommendations to the Dean and senior administration of the School of Medicine.  Unless otherwise specifically stated, all committees are advisory to the Dean.  All faculty members are eligible to serve on committees.  With the advice of the Faculty Council, the Dean shall designate Committee members and Chairs so as to ensure appropriate representation of the faculty in the standing committees as outlined below.

B.  Committee Procedures.
Committee chairs shall schedule regular meetings of the Committee and shall make written recommendations as appropriate.  Committee Chairs shall report on the business of the Committee to the Faculty Council and the Dean as appropriate.

C.  Term.
Unless otherwise stated, all Committee terms shall be for staggered three (3)-year terms, with one-third (1/3) of the Committee members appointed each year. 

D.  Standing Committees Designated.
The following standing committees of the faculty shall be established, with the duties and responsibilities as outlined in these bylaws: Curriculum Committee, Admissions Committee, Student Advancement Committee, Faculty Appointments and Promotions Committee, Committee of Combined Chairs, and Grievance Committee.  There shall also be a Student Council, and a Student Disciplinary Committee shall be constituted as needed and as described below. 

4.2 – Curriculum Committee.   
A.  Duties.
The Curriculum Committee shall make recommendations to the Dean on all matters relating to the four (4)-year curriculum.  The Dean for Medical Education shall serve as liaison to the Committee and as a non-voting member of the Committee. 

B.  Composition. 
The Curriculum Committee shall be composed of the following:

1.  Up to twelve (12) faculty educators representing the following areas:

(a)   the integrated curriculum of the First 100 Weeks;
(b)   the Advanced Clinical Experience and Preparation for Residency of the Second 100 Weeks;
(c)   curriculum drivers and themes;
(d)   assessment;
(e)   faculty development;
(f)    educational support services; and
(g)   inter-professional training.

2.  No fewer than six (6) members from the faculty at-large, selected by the Faculty Council;

3.  Two (2) members from each class of the student body, selected by the Student
Council; and

4.  Such additional non-voting members from the Medical School administration as
are appropriate to assist the Committee.

4.3 – Admissions Committee.
A.  Duties.
The Admissions Committee shall be empowered to take the following actions:

            1.  Develop and review annually the criteria for admission;

            2.  Screen and review applications; and

            3.  Interview, rank and select among applicants in accordance with the priorities set by the School of Medicine.

 

B.  Composition. 
The Admissions Committee shall be chaired by the Associate Dean for Admissions and shall include basic and clinical science faculty, as well as non-physician representatives, in sufficient numbers based upon the projected applicant pool and class size.

4.4 – Student Advancement Committee.
A.  Duties.
The Student Advancement Committee shall be empowered to take action regarding student academic affairs and remediation.  The Dean for Academic Affairs shall serve as liaison to the Committee and as a non-voting member of the Committee.

B.  Composition.
The Student Advancement Committee shall be composed of the following:

1. Faculty knowledgeable about the required courses, clerkships and acting internships;

2. No fewer than six (6) members from the faculty at-large. 

In addition, the Associate Dean for Student Affairs shall attend Committee meetings as a non-voting member, together with such additional non-voting members from the Medical School administration as are appropriate to assist the Committee.

4.5 – Faculty Appointments and Promotions Committee.
A.  Duties.
The Faculty Appointments and Promotions Committee shall make recommendations to the Dean on all matters relating to faculty appointments and promotions that are brought to the Committee in accordance with the procedures set forth in Article 5.  The Dean for Academic Affairs shall serve as liaison to the Committee and as a non-voting member of the Committee.

B.  Composition.
The Faculty Appointments and Promotions Committee shall consist of a Chair and at least twelve (12) members at the rank of Professor appointed by the Dean.

4.6 – Committee of Combined Chairs.
A.  Duties.
The Committee of Combined Chairs representing all academic departments at the School of Medicine shall consider and advise the Dean on strategic planning related to education, research and patient care for the School of Medicine.  Committee members shall also communicate matters related to these strategic issues to the members of their respective departments. 

B.  Composition.
The Committee of Chairs shall consist of the chairpersons of all basic science and clinical departments of the School of Medicine.

4.7 – Student Disciplinary Committee (Ad Hoc).
A.  Duties.
In instances where the Dean for Academic Affairs does not resolve an unprofessional behavior or disciplinary matter directly with the individual involved, or where the student requests a hearing, the Dean for Academic Affairs will empanel a Student Disciplinary Committee. 

B.  Composition.
The Dean shall appoint the Chair of the Student Disciplinary Committee, and an ad hoc hearing committee shall be convened by the Chair to hear each matter referred to the Committee.  The hearing committee shall be recommended by the Chair and appointed by the Dean and shall be composed of the Chair, three (3) faculty members and three (3) students having no conflict of interest in the matter.

C.  Procedures.
The Student Disciplinary Committee shall follow the general rules applicable to judicial hearings at the University.  A student may have an advisor present who may observe but not participate in the hearing.  The findings of the Student Disciplinary Committee shall be submitted as a recommendation to the Dean. 

4.8 – Grievance Committee.
A.  Duties.
The Grievance Committee shall hear such matters as may be referred to it by the Dean, including non-student complaints involving a faculty member.  The Committee shall conduct such hearings and proceedings as are necessary to make a written recommendation to the Dean. 

B.  Composition.
The Grievance Committee shall consist of five (5) faculty members, all at the rank of professor, and Committee hearings involving a matter shall be chaired by someone outside the department of the person against whom a complaint has been made.  The Committee shall also include a faculty representative from the University's Standing Grievance Committee. 

C.  Procedures.
The Grievance Committee shall follow the general rules applicable to grievance hearings at the University.  The findings of the Grievance Committee shall be submitted as a recommendation to the Dean. 

4.9 – Student Council.
A.  Duties.
The Student Council shall consider all matters related to student academic and non-academic life, including nomination of student representative to appropriate standing committees of the School of Medicine. The Student Council shall make recommendations through its officers to the Dean, who may refer such recommendations in the first instance to the appropriate Faculty Committee for joint review and recommendation.

B.  Composition.
The Student Council shall consist of three (3) representatives from each class, elected by that class; four (4) Council officers elected by the entire student body; and other student representatives as may be appropriate so that all predoctoral degree programs are represented.

C.  Term.
Members shall serve a one (1)-year renewable term.

D.  Officers.
Officers, including a President, Vice President, Secretary and Treasurer, shall be elected by vote of the entire student body.

ARTICLE 5 – FACULTY APPOINTMENTS, TITLES, PROMOTIONS AND TERMS

5.1 – Classification of Appointments.
All full-time faculty of the School of Medicine shall be classified by the same titles, regardless of the kind of activity, the location, or the nature of the financial backing of the faculty member, in recognition of the importance of the different types of academic activity which together are essential to the achievement of the School of Medicine's goals.  Other faculty shall be classified as indicated below.  The following sections describe the status and titles of faculty members. 

5.2 – Faculty Ranks.
Faculty members shall be classified as Professor, Associate Professor, Assistant Professor, or Instructor, as appropriate based upon their qualifications.

5.3 – Faculty Titles. 
The following titles shall be applicable:

A.  Full-time. 
Faculty members with this status are employed full-time by either Hofstra University or North Shore-LIJ Health System and have research, teaching, clinical care and/or administrative service/leadership as their primary commitment to the mission of the School of Medicine.  Such faculty shall be known as Professor, Associate Professor, Assistant Professor, or Instructor, as appropriate, followed by the department name.

B.  Voluntary. 
Faculty members with this status are not employed full-time by either Hofstra University or North Shore-LIJ Health System.  They contribute to the academic programs of the School of Medicine, but have a major commitment to professional activity apart from those academic programs.  Such faculty shall be known as Clinical Professor, Clinical Associate Professor, or Clinical Assistant Professor, as appropriate, followed by the name of the department. 

C.  Adjunct. 
Faculty members with this status and title have primary faculty appointments at other medical schools, but actively teach students at the School of Medicine. 

D.  Visiting. 
Faculty members with this status are scholars visiting the School of Medicine for teaching, learning and/or research activities.  Such faculty shall be known as Visiting Professor, Visiting Associate Professor, or Visiting Assistant Professor, as appropriate, followed by the department name. 

E.  Emeritus. 
Faculty members with this status and title have a history of contributions to the School of Medicine, have retired from their professional activities, but maintain an active teaching role.

F.  Affiliate.
Faculty members with this status and title are clinicians that, through their expertise, contribute to the health care delivery mission of the institution and the communities it serves.

5.4 – Appointments Procedure.
A.  Appointments/Promotions to Associate Professor or Professor.
Appointments as or promotions to Associate Professor or Professor are initiated on recommendation of the Department Chair following review by the departmental appointments and promotion committee.  Recommendations shall be submitted to the Dean for Academic Affairs, who then shall assemble the faculty member's application for review by the School of Medicine Faculty Appointments and Promotions Committee.  The Chair of the Committee then shall submit the Committee's recommendation to the Dean, who shall present his/her recommendation to the President for approval, to the Joint Board of Overseers for review, and to the Board of Trustees for final approval. 

B.  Appointments/Promotions as Assistant Professor, Instructor and Visiting Positions.
Appointments as Assistant Professor or Instructor and Visiting Appointments shall be initiated upon recommendation of the Department Chair to the Dean for Academic Affairs, who submits the recommendation to the Dean. The Dean shall submit his/her recommendation to the President for approval, to the Joint Board of Overseers for review, and to the Board of Trustees for final approval. 

C.  Required Clinical Appointments.
In instances where a clinical appointment is also required by North Shore-LIJ Health System, the academic appointment to the Medical School faculty shall be contingent upon the clinical appointment taking place and remaining in full force and effect. 

D.  Written Guidelines.
The Dean for Academic Affairs shall promulgate written guidelines setting forth the criteria to be considered when reviewing candidates for appointment and promotion in all categories.

5.5 – Terms of Appointments. 
A.  Effective Dates.
Appointments shall be for a stated term and are effective following approval by the Board of Trustees.  Absent unusual circumstances, appointments shall end on June 30, and reappointments and promotions shall be effective on July 1.

B.  Renewal Period. 
Appointments to Assistant, Associate and full Professor are generally renewable if appropriate to further the mission and needs of the School of Medicine and provided that the level of continuing contributions justify such renewal.  The renewal process shall occur in the last year of the current appointment period.  Appointment to instructor is generally limited to the period of training, and visiting appointments are not generally intended to be renewed.

C.  No Tenure. 
There is no tenure of position, title or salary at the School of Medicine.

D.  Appointments as Associate Professor or Professor.
Appointments are for a five (5)-year term. 

E.  Appointments as Assistant Professor.
Appointments are for a three (3)-year term.

F.   Appointments as Instructor.
Appointments are for a three (3)-year term and reserved for those who contribute to community-based training of medical students, but do not necessarily hold degrees beyond the bachelor's level.

G.  Visiting Appointments.
Visiting appointments are generally for a one (1)-year term, unless a shorter appointment is warranted. 

H.  Notice of Reappointment.
Notification of a decision not to reappoint shall be made at least six (6) months prior to the end of the appointment period. 

5.6 – Dismissal.
Faculty may be dismissed (or otherwise disciplined) by the Dean for cause including unprofessional behavior.  Faculty appeals and/or grievances related to the dismissal or disciplinary process may be reviewed through the grievance process.

5.7 – Expedited Appointment Procedure
There shall be an expedited review process for the appointment of certain faculty who have: (1) a present faculty appointment at Hofstra University; or (2) a present appointment at North Shore-LIJ Health System and a current, active faculty appointment at an LCME-accredited United States medical school. 

Such eligible faculty shall be appointed upon recommendation by the Chair of the faculty member's department (or by the Dean in the case of Chair appointments), the Medical Director of an affiliated hospital of North Shore-LIJ Health System, or a Course or Advanced Clinical Experience Director of the School of Medicine, and submitted to the Dean for Academic Affairs at the School of Medicine together with such additional information as the Dean for Academic Affairs shall require, including a current curriculum vitae highlighting scholarly work, educational contributions and administrative/service activities for the past three (3) years.  Such application shall be reviewed by a School of Medicine Ad Hoc Committee composed of the appropriate department Chair(s), the Dean for Academic Affairs, and such other persons as the Dean shall appoint.  An appointment shall be made upon recommendation of the Committee to the Dean, then upon recommendation of the Dean to the President for approval, review by the Joint Board of Overseers, and final approval by the Board of Trustees.

ARTICLE 6 – AMENDMENTS

6.1 – Amendments.
Amendments to the bylaws may originate with any member of the Board of Trustees, the President of the University or the Dean of the School of Medicine, and shall be reviewed by the Joint Board of Overseers.  Adoption shall require a two-third (2/3) vote of Trustees present at any regular meeting of the Board of Trustees provided prior written notice of the proposed amendment shall have been given to all members of the Board of Trustees.

Hu doc 8698
8/19/15