Skip to Content

Site Menu

Zucker School of Medicine - Home

Resources & Search

Zucker School of Medicine - Home
Menu Icon

Policies

Academic Success

Policy on Examinations

At the Zucker School of Medicine, examination questions are kept secure to ensure and maintain the integrity and quality of all assessments. Examination materials are the property of the Zucker School of Medicine and students are not allowed to possess these materials outside of secure testing conditions, nor are students allowed to transmit information regarding these materials. Such behavior is considered a violation of the Policy on Academic Honesty and may result in a referral to the Student Professionalism Committee.

Examinations occur primarily within two different settings, at the Zucker School of Medicine and at the Clinical Skills Center at the Center for Learning and Innovation (CLI). During the examination process, testing facilities are considered secure. The list below details what items are permitted into the testing area. Proctors will designate areas where students' personal items can be stored during the examination process.

  • Permitted and Non-Permitted Items for Examinations at the School of Medicine:
    Permitted Items
    Items Allowed on the Desktop:
    • Student ID badge
    • Student laptop computer and charger
    • Laptop stand
    • Beverage in container that can be sealed (beverage wrappers must be removed)
    • Light snack (food wrappers must be removed)

    Items Allowed On the Back of the Chair:
    • A light jacket, sweater, or sweatshirt with empty pockets

    Non-Permitted Items

    Non-permitted items must be placed in a proctor designated area or outside the testing room.

    • Large/bulky coats
    • Backpacks, satchels, luggage or briefcases
    • Reference materials (e.g., books, notes, papers)
    • Scrap paper or paper for taking notes
    • Smart watches, beeping watches, calculator watches
    • Electric timers of any kind
    • Electronic devices that are capable of transmitting or recording information, including but not limited to: digital, tape or video recorders, or any device, including cellular/smart phones, pagers, cameras, tablet video recorders, iPads, iPods, MP3 players, electronic organizers, calculators, fitness tracking devices.
    • Personal wired or wireless ear buds and headphones are not permitted under any circumstances. 
    • Hats, baseball caps, and hoods (Students are only permitted to wear religious or cultural head attire, as long as it does not interfere with the examination process)

    Laptop Stands
    Students who wish to use a laptop/tablet stand must sit in the back row of the testing room to ensure that the exam is not visible to others.

    Ear Plugs, Napkins, Tissues, and Scrap Paper
    Ear plugs, along with napkins, tissues, and scrap paper will be available for use during exams and can be retrieved at the proctor station. Students must return scrap paper to the proctor station at the conclusion of an exam.

    Food and Beverages
    Food or beverage items must be placed on the table prior to the start of the exam. All food items must be unwrapped, placed on a provided napkin, and the wrapper must be discarded prior to the start of the exam.

    Restroom Usage
    To use the restroom during the exam, students are required to sign out using the sheet available with the proctors. It is expected that all students will abide by the Policy on Academic Honesty during examinations, and not discuss the exam or attempt to obtain unauthorized information or materials during the exam, even while outside of the testing environment for the purposes of using the restroom.

    Examination Start Time
    The official start time of examinations at the Zucker School of Medicine is defined in the course calendar on one45 and/or in official email communication sent from the Office of Curriculum Support. Students will be allowed into the testing room facility 30 minutes prior to the start of each exam. The exam will begin with the reading of instructions at the designated start time.

    Student Laptops
    Student laptops are required for examinations and must be in good working order. There are a limited number of backup laptops available for major computer malfunctions during examinations. It is expected that students will abide by the Policy on Student Laptops to ensure that their laptops meet minimum requirements for examination software.

  • Permitted and Non-Permitted Items for Examinations at CLI:
    Permitted Items in Hallway
    • Student ID badge
    • Student white coat
    • Physical examination equipment

    Non-Permitted Items

    Non-permitted items must be placed in the student ready room or a proctor designated area.

    • Student laptop computer and charger
    • Laptop stand
    • Food and beverages
    • Large/bulky coats
    • Backpacks, satchels, luggage or briefcases
    • Reference materials (e.g., books, notes, papers)
    • Scrap paper or paper for taking notes
    • Smart watches, beeping watches, calculator watches
    • Electric timers of any kind
    • Electronic devices that are capable of transmitting or recording information, including but not limited to: digital, tape or video recorders, or any device, including cellular/smart phones, pagers, cameras, tablet video recorders, iPads, iPods, MP3 players, electronic organizers, calculators, fitness tracking devices.
    • Personal wired or wireless ear buds and headphones are not permitted, under any circumstances.
    • Hats, baseball caps, and hoods (Students are only permitted to wear religious or cultural head attire, as long as it does not interfere with the examination process)

    Scrap Paper
    Scrap paper will available for use during exams and can be retrieved in the student ready room. Students must return scrap paper to a proctor at the conclusion of an exam.

    Hallway and Student Ready Room Conduct
    Students are not permitted to talk or use personal electronic devices in the clinical skills center hallway when an examination is in progress. Students are not permitted to talk about the examination or use personal electronic devices in the student ready room when an examination is in progress.

    Restroom Usage
    To use the restroom during the exam, students are required to sign out using the sheet available with the proctor or in the student ready room. It is expected that all students will abide by the Policy on Academic Honesty during examinations, and not discuss the exam or attempt to obtain unauthorized information or materials during the exam, even while outside of the testing environment for the purposes of using the restroom.

    Examination Start Time
    The official start time of orientation for clinical skills exams is defined in the course calendar on one45 and/or in official email communication sent from the Office of Curriculum Support. The exam will begin with the reading of instructions at the designated start time.

  • Examination Procedures at the School of Medicine and CLI:

    Lateness
    A student who is not ready at the start of an exam may have his/her examination time shortened or may not be allowed to sit for the exam at that time. If a student is not allowed to sit for the exam, he/she must contact the Office of Student Affairs to report an absence, and must contact the Office of Curriculum Support to schedule a make-up time, which could be later that day or on a different day. A student who is late for an exam may have his or her grade lowered and may be referred to the Student Professionalism Committee.

    Absence from an Exam
    A student who is unable to present for an examination due to either serious health conditions or other extenuating circumstances should refer to the Policy on Attendance for the appropriate course of action. The student may be required to provide a medical note from an appropriate health care provider in the case of illness. Students who do not follow procedures outlined in the Policy on Attendance may not be granted the opportunity to schedule a make-up examination and may be referred to the Student Professionalism Committee.

    Questions during Examination
    Proctors and faculty are not permitted to answer questions related to the content of any ongoing exam. Questions related to exam content should be addressed during an exam review session.

    Disruptive Behavior
    A student engaging in disruptive behavior, defined as behavior that interferes with the testing environment of other examinees, will receive a verbal warning from a proctor. If the disruptive behavior continues, the student will be removed from the testing area and referred to the Office of Student Affairs. The Associate Dean for Student Affairs in consultation with the Associate Deans for Education will be responsible for evaluating and deciding appropriate next steps for a student who has engaged in disruptive behavior during an examination and the student may be referred to the Student Professionalism Committee.

    Irregular Behavior
    Irregular behavior includes all actions or attempted actions on the part of a student that would or could subvert the examination process. Examples of irregular behavior include, but are not limited to:

    • Failing to comply with any testing policy, procedure, rule, and/or instruction of a proctor
    • Obtaining unauthorized information concerning an examination and/or giving such information to another student;
    • Communicating with anyone, other than a designated proctor, during an examination;
    • Impersonating a student or engaging a proxy to take an examination;
    • Helping another person to cheat on an examination;
    • Reading or copying another student's responses during an examination;
    • Possessing and/or consulting unauthorized materials or tools during an examination;
    • Making notes of any kind during the examination except on permitted materials;
    • Taking photos or recording of test materials;
    • Reconstruction of examination content through memorization;
    • Altering or misrepresenting examination scores;
    • Without proper authorization, beginning an examination before the prescribed time or continuing to work on the exam after time the prescribed time;
    • Failing to submit all examination materials at the conclusion of the examination or removing examination materials from the room without proper authorization;
    • Submitting work produced with unauthorized collaboration or assistance.

    A student observed or reported to have engaged in irregular behavior during an examination will receive a verbal warning from a proctor and may be moved to a different seat for the remainder of the examination or may immediately be removed from the testing area. Removal or continued irregular behavior will result in the collection of the examination and a failure for the exam. Any student observed or reported to have engaged in irregular behavior during an examination will be referred to the Office of Student Affairs. The Associate Dean for Student Affairs in consultation with the Associate Deans for Education will be responsible for evaluating and deciding appropriate next steps for a student who has engaged in irregular behavior during an examination and may be referred to the Student Professionalism Committee.


References to Regulations and/or Other Related Policies:
Policy on Academic Honesty
Policy on Attendance
Policy on Student Laptops

Last Updated: August 2019


contact us