Policy on Confidentiality of Student Education Records
All students enrolled at the Zucker School of Medicine are protected by the Family Educational Rights and Privacy Act (FERPA) and by Hofstra University's FERPA Policy. Students' rights include the right to consent to disclosure of personally identifiable information contained in education records, except to the extent that FERPA authorizes disclosure without consent.
At the Zucker School of Medicine, student education records are confidential and available only to those members of the faculty and administration with a legitimate educational interest, unless released by the student or as otherwise governed by laws concerning confidentiality.
The following medical school officials, based on a legitimate educational interest, have access to the education record without student consent.
- Vice Dean
- Associate Dean for Advanced Clinical Learning
- Associate Dean for Case-Based Learning
- Associate Dean for Curricular Integration & Assessment
- Associate Dean for Student Affairs
- Associate Dean for Diversity and Inclusion
- Assistant Dean for Diversity and Inclusion for Student Programming
- Assistant Dean for Curricular Affairs & Special Projects
- Director of Student Records and Faculty Affairs
- Office of Student Records staff members
- Student Advancement Committee members
- PhD and MD/PhD Program Director (for students in the PhD and MD/PhD Programs)
- MD/OMS Program Director (for students in the MD/OMS Program)
- Administrative Coordinator involved in the preparation of the MSPE
The following medical school officials, based on a legitimate educational interest, have access without student consent only to the portion of the education record that contains grades.
- ACE Co-Directors
- Assistant Dean for Clinical Preparation for Residency
- Assistant Dean for the Advanced Clinical Experience
- Assistant Director for Dual Degree Programs and Curricular Initiatives (for students in the PhD and MD/PhD Programs)
- Career Advisors
- Office of Academic Success staff members
- Office of Assessment & Evaluation staff members
- Office of Curriculum Support staff members
- Office of Information Technology staff members
- Hofstra Office of Web & Mobile Development staff members
Medical school officials and faculty members not listed above may request access to a student's education record via the Student Academic Record Request form and are granted access to the record only with the student's written permission. This request must contain the names of the parties who have requested access and the legitimate interest of the party requesting that information. The record of requests will be maintained by the Office of Student Records and may be inspected by the student under the same procedures by which the record itself may be inspected.
References to Regulations and/or Other Related Policies:
FERPA Policy, Hofstra University Guide to Pride, Pages 17-18
Family Educational Rights and Privacy Act
LCME Element 11.5: Confidentiality of Student Educational Records
Last Updated: September 2021