All students enrolled at the Zucker School of Medicine are protected by the Family Educational Rights and Privacy Act (FERPA) and by Hofstra University's FERPA Policy. Students' rights include the right to consent to disclosure of personally identifiable information contained in education records, except to the extent that FERPA authorizes disclosure without consent.
At the Zucker School of Medicine, student education records are confidential and available only to those members of the faculty and administration with a legitimate educational interest, unless released by the student or as otherwise governed by laws concerning confidentiality.
The following medical school officials, based on a legitimate educational interest, have access to the education record without student consent.
- Dean
- Vice Dean and Dean for Education
- Associate Dean for the Advanced Clinical Experience
- Associate Dean for Clinical Preparation for Residency
- Associate Dean for Diversity, Equity, and Inclusion
- Associate Dean for Diversity, Equity, and Inclusion and Professional Development
- Associate Dean for Administration and Strategy
- Associate Dean for Professionalism and Doctoring Skills
- Associate Dean for Student Affairs
- Assistant Dean for Academic Support and Administration
- Assistant Dean for Career Advisement
- Assistant Dean for Student Services and Wellbeing
- Director of Student Records
- Office of Student Records staff members
- Student Advancement Committee members
- PhD and MD/PhD Program Director (for students in the PhD and MD/PhD Programs)
- MD/OMS Program Director (for students in the MD/OMS Program)
- Administrative staff involved in the preparation of the MSPE
The following medical school officials, based on a legitimate educational interest, have access without student consent only to the portion of the education record that contains grades.
- ACE Co-Directors
- Assistant Director for Dual Degree Programs and Curricular Initiatives (for students in the PhD and MD/PhD Programs)
- Career Advisors
- Clinical Experiences Team members
- Integrated Learning Team members
- Office of Academic Success staff members
- Office of Educational Data & Analytics staff members
- Office of Information Technology staff members
- Hofstra Office of Web & Mobile Development staff members
Medical school officials and faculty members not listed above may request access to a student's education record via the Student Academic Record Request form and are granted access to the record only with the student's written permission. This request must contain the names of the parties who have requested access and the legitimate interest of the party requesting that information. The record of requests will be maintained by the Office of Student Records and may be inspected by the student under the same procedures by which the record itself may be inspected.
References to Regulations and/or Other Related Policies:
FERPA Policy, Hofstra University Guide to Pride, Pages 17-18
Family Educational Rights and Privacy Act
LCME Element 11.5: Confidentiality of Student Educational Records
Last Updated: June 2022