CV Instructions and Guidelines

• Include a header with your name and page numbers throughout the CV as an easy reference for reviewers
• Use one font throughout the entire CV
• Use 12-14 point font for headings and 10-12 point font for text
• You do not need to include your social security number, age, gender, race, political affiliation or marital status
• If sections are not applicable to you, they should be omitted
• Do not include license numbers
• Each activity or achievement should be listed only once in your CV
• Your CV may be reviewed by people outside of your department, so do not use abbreviations or acronyms for things that are not commonly known
• Proofread and spell check!

With the exception of publications, all events in the CV should be listed in reverse chronological order, beginning with the most recent activity and ending with the earliest. When dates cover a range, (e.g., 2006-2009), order by the first year in the range. For ongoing activities, indicate with a dash (2006- ) or by specifically noting ‘to present’ (2010 – present). If multiple, non-consecutive years, group as a single item (e.g., 1996-2000, 2001, 2012).

A number of activities and roles in the CV are categorized as local, regional, national or international. These designations are important in the evaluation for promotion as it is expected that the reach of one’s influence and activities will broaden with rank. Thus, while many of the activities reported at the time of promotion to associate professor will be regional, it is expected that those under consideration for promotion to professor will participate in a broad range of national and, very often, international activities.

The designations of local, regional, national or international below are based on both the proximity of the activities to the institution at which the candidate was appointed at that time as well as the source of the invitation to speak/teach.

• Local activities and roles:

  • During the time of appointment at the Zucker School of Medicine, includes activities and roles at or arranged by the Zucker School of Medicine and its affiliated institutions and organizations (e.g., the clinical facilities of the Health System, the Feinstein Institute for Medical Research, the Hofstra Bioethics Center).
  • For candidates previously appointed at other institutions, local activities and roles during the time of those appointments would include activities at or arranged by the institution(s) at which the candidate was appointed

• Regional activities and roles:

  • During the time of appointment at the Zucker School of Medicine, includes activities and roles based on invitations by tri-state area institutions apart from the Zucker School of Medicine and the Northwell Health facilities. The tri-state area is defined as including New York, Connecticut, and New Jersey. For example, presentations at Columbia University or Yale while a faculty member at the Zucker School of Medicine would be considered regional presentations.
  • For candidates previously appointed at other institutions, regional activities and roles during the time of those appointments would include activities based on invitations by institutions in regions geographically near the institution(s) at which the candidate was appointed. For example, if the candidate was appointed at an institution in Philadelphia, talks in Pennsylvania, New Jersey, or Delaware would be considered regional. It is understood that the definition of “regional” is inexact in such cases; the candidate should make the best approximation possible.

• National activities and roles:

  • During the time of appointment at the Zucker School of Medicine, this includes activities and roles in the US, based on invitations from institutions beyond the tri-state area.
  • For candidates previously appointed at other institutions in the US, national activities and roles during the time of those appointments would include activities in the US, but outside the regional area in which the candidate was appointed.
  • If a national meeting happens to be held in the New York metropolitan area (or other city where you were appointed), include it as a national, not a local, activity.

• International activities and roles:

  • During the time of appointment at the Zucker School of Medicine, includes activities and roles outside the US based on invitations by international organizations not affiliated with the Zucker School of Medicine
  • For candidates previously appointed at other institutions, international activities and roles would be those outside the country in which the candidate was appointed at that time
  • If an international meeting happens to be held in the New York metropolitan area (or other city where you were appointed), include it as international, not a local activity. Society meetings should be considered international only if annual meetings are sometimes held in countries other than the United States.

List all degree programs beginning with college; may also include courses of study at institutions of higher learning of at least one year in duration. Only include actual degrees, not the US equivalents.

Do not include educational experiences of less than one year duration for which you were not granted a degree.

List in reverse chronological order

For each degree program indicate:

Example:

Include internships, residencies, clinical and research fellowships.

List in reverse chronological order

For each training program indicate:

Example:

Include significant professional courses that led to a certification or other designation

For each course indicate:

Example:

Group in two categories: Past and Current. Within each category, list funding chronologically according to the year when funding began. If a project is currently funded, do not list it under past funding

For each grant, provide the following information:

• Year(s) funded
  • Give the year(s) of the award including the end date for the current funding cycle; do not include unfunded extensions; if project is a clinical trial and the end date is based upon completion of enrollment, report as such (e.g., 2002-completion of enrollment)
• Role on project if not PI or Site PI
  • If you are not PI or Site PI, provide your official title on the grant. Examples include: Project PI on a program project, co-PI, Investigator, Consultant, Mentor
  • Do not list grants on which you are not specifically included as a named investigator/collaborator, including those projects or trials for which your sole role is contribution of patients
• Funding source/Granting agency
  • Name of government agency and institute, if applicable (e.g., DOD, AHRQ, CDC, NIH/NHLBI), name of company, foundation, professional society or local institution (e.g., hospital) awarding the grant
• Grant type and grant number
  • If applicable, grant number, including codes for grant type and agency (e.g., R01 HDxxxxx)
  • Grant type examples (list below not meant to be comprehensive):
    • For government funding: individual investigator initiated grant, mentored training grant, transition to independence grant, institutional training grant, mid-career mentoring award, program project, contract, cooperative agreement or conference development
    • For industry funding: individual research project, phase 1, 2 or 3 drug trial; note if investigator initiated
    • For foundation, professional society or local institutional funding: career development, research, educational or clinical project
  • For current grants on which you are PI, Site PI or PI of a project as part of a program project/SPORE grant, include total direct costs over the entire funding period
    • Site PIs should report direct costs for the subcontract, not the overall grant
    • Do not include monetary information for grants on which you are not PI or Site PI
    • The reporting of total direct costs for past grants on which you were PI, Site PI or PI of a project as part of a program project/SPORE grant is optional
  • Title of the grant (name of PI or Site PI)
  • Description of the major goals of the study and your contributions to the project (limit of 2 sentences)
    • Description should emphasize intellectual contributions
    • For multicenter trials indicate any roles in the overall project (e.g., member or chair of the steering committee, member or leader of paper writing groups)

For each grant report the following:

• Current:

  Year(s) funded	Grant title
  	Grant type and number
  	Role on Project (if PI or site PI, total indirect costs)
  	Description of the major goals

• Example:

  2006-2010	Maintenance of Kidney Function Following Injury
  	NIH Grant #54RT6789
  	PI ($275,000)
  	The major goal of the study is to study kidney function following injury.

List only activities to which you are devoting substantial effort including studies on which your sole role is contribution of patients

Do not include information on projects already described above in the section on funding

For each project report the following:

Example:

The designations of activities as regional, national or international are based on both the proximity of the activities to the institution at which the candidate was appointed at that time as well as the source of the invitation to speak/teach. (See general instructions for description of categories.)

Include presentations and course invitations from outside the Zucker School of Medicine and its affiliated institutions/organizations during your appointment at the Zucker School of Medicine or outside other institutions during the time of your appointment there.

Examples include grand rounds, visiting professorship, invited lecture, plenary talks and teaching in a professional society course as well as invitations to teach clinical or research procedures to faculty or trainees at other institutions.

Do not include:

• Presentations to lay audiences (reported under Education of Patients and Service to the Community)
• Talks delivered in the setting of a Zucker School of Medicine organized/sponsored course at a location outside New York (e.g., PEARLS course in Los Angeles should be reported in the section on Local Teaching and Training)
• Poster presentations or abstracts for which there was no platform presentation
• Leadership roles in planning or organizing meetings, courses or conferences (e.g., course director), should be reported in the section on Major Administrative Leadership Positions

List by year within each of the following categories: Regional, National and International

Please state below the title of this section either "No presentations below were sponsored by outside entities" or "Those presentations below sponsored by outside entities are so noted and the sponsor(s) is (are) identified." For those presentations sponsored by outside entities (e.g., industry), include the name of the sponsor in parentheses after the course name.

If presentation the result of a selected abstract, please note in the parentheses as indicated in the example below.

For each invited presentation indicate:

National

Example:

Regional, National and International Presentations
Those presentations below sponsored by outside entities are so noted and the sponsor is identified.

Development of software, hardware (e.g., instrumentation and devices) and other technologic innovations (including novel applications of existing technology) that influence the conduct of research and clinical care

For each item indicate:

Include only manuscripts that are published or accepted for publication (forthcoming) in print or other media using the attached format

Do not include manuscripts that have been submitted but not accepted for publication or those that are in preparation

Number references in each section; start each section with #1

Use footnotes to indicate co-first authorship

Report peer-reviewed and non-peer reviewed separately, as described below

Please use bold-faced type for your name in the authorship list

Peer review is the critical assessment of manuscripts by experts providing independent review and critique on the work. Such experts are ordinarily not part of the editorial staff. (For further information on peer review see: http://www.icmje.org/index.html#peer)

Group peer-reviewed publications in three categories under the following headings:

• Research investigations
  • Must include presentation of new data
• Other peer-reviewed publications
  • For example, reviews, case reports or series, clinical pathologic conference reports, descriptions of new methods or theories or full-length proceedings of meetings which have undergone a formal peer-review process
• Research publications without named authorship
  • Includes research publications of multicenter studies on which you are not a listed author but you are formally cited in the list of investigators for the study, typically in the appendix of the article
  • For these publications, indicate your role in the study (e.g., role in study concept and design, contribution of patients/acquisition of data, analysis and interpretation of data, drafting the manuscript, critical revision of the manuscript for important intellectual content, statistical analysis, or obtaining funding)
  • You should not append your name to the list of the writing authors, neither should you append your name if authorship is attributed to a writing group without individuals listed. An appropriate example of citing this work is as follows:

    • For non-writing author:
      Irin MG, Cilli BM, Elman JS, and the ABC Clinical Research Network *. Quality control of measurement in multicenter clinical trials. Am J Respir Crit Care Med 2005; 356:1276-281 (*member of the investigative team cited in the appendix of the manuscript)

    • For trial group citation:
      The ABC Clinical Research Network *. Quality control of measurement in multicenter clinical trials. Am J Respir Crit Care Med 2005; 356:1276-281 (*member of the investigative team cited in the appendix of the manuscript)

Do not include articles in newspapers or magazines, books published for the lay public or educational material designed for patients or pre-college students (reported under Education of Patients and Service to the Community)

Group materials into the following categories:

• Proceedings of meetings or other non-peer reviewed research publications
  • Include only full-length manuscripts published from presentations that report new data but have not undergone a formal peer-review process
• Reviews, chapters, monographs and editorials
• Books/Textbooks for the medical or scientific community
  • For each volume, indicate whether you are the author or the editor
• Case reports
• Letters to the Editor

May be for college, graduate or medical/dental students, residents, clinical or research fellows and/or peers

Includes curricula, syllabi, tutorial cases, teaching exhibits, simulation programs, web- or CD- based educational material, training videos/DVDs

For each item indicate:

• Type of material (e.g., syllabus, teaching case)
• If published in print or on the web, provide citation
• Intended audience (including course number if applicable) and brief description of how the materials is used locally (at the SOM), regionally, nationally or internationally; if developed as a member of a committee, describe your contribution (1-2 sentences)

Includes guidelines, protocols, or standards for clinical care developed individually or as a member of a committee

For each item indicate:

• Type of material (e.g., syllabus, teaching case)
• If published in print or on the web, provide citation
• Description of how the material is used locally (at Northwell Health), regionally, nationally or internationally; if developed as a member of a committee, describe your contribution (1-2 sentences)

Provide full citation for doctoral thesis

List abstracts published and exhibits presented at meetings during the last 3 years which have not already been published as full length manuscripts.

May also list all abstracts or exhibits, regardless of date or publication as full-length manuscript, which received special recognition at a meeting (e.g., juried poster presentation, meeting commendation)