Inclement Weather Procedures

Safety of our students is paramount, and as such, ZSOM has developed inclement weather procedures to meet the needs of each of our curricular areas. Below is a brief summary chart of how/when a student will be notified of a schedule change based on a weather-related pending/current condition. Details for each curricular area can be found below.

Curricular Area

Students Impacted:

How will student be informed of a change:

What time will notification be sent?

F100W

MS1 & MS2
(Includes ICE I & II)

Text and email from CANN
Email from Curriculum Support

Determined by Hofstra

S100W*

MS3 & MS4

Email from Curriculum Support

Either 9 p.m. or 5 a.m. (or 3pm for night shifts)

FIMR

PhD 1, PhD 2, PhD 3

Text and email from CANN

Determined by Hofstra

CSHL

PhD 1, PhD 2, PhD 3

Text and email from CANN and CSHL Website or Emergency Telephone Line (516) 367-6877

6 a.m.

 *Course of action for may differ by class.

     

    Inclement Weather Procedure

    The First 100 Weeks curriculum takes place primarily on Hofstra's campus and weather related changes therefore follows direction from leadership of Hofstra University. While the University seeks to make a decision as early as possible, sometimes a decision cannot be made until the morning of class, or the day of the storm. All students, faculty members and staff members will receive a text notification and email of the decision made by Hofstra through the CANN system and should follow this guidance. This decision also applies to our ambulatory clerkships – ICE I and ICE II.

    • If the forecast is concerning, the appropriate coordinators from the Office of Curriculum Support will work with their course directors and necessary faculty members to identify potential options for rescheduling impacted sessions. Once a preliminary plan has been identified for potentially impacted sessions, outlining options in the event of either a closure or delay, it will be circulated to all course/component directors, as well as the assistant dean for medical education and the senior associate dean for education for final approval.
    • As above, the ambulatory clerkship program manager will work with the program director to determine the specifics for ICE I and ICE II.
    • Students will receive CANN notifications via text and email and should follow accordingly.
    • When Hofstra University is closed or having a delayed opening, sessions are rescheduled either virtually or to another day. The Office of Curriculum Support will attempt to keep weeks intact and thus, utilize times/days in the week that were not previously scheduled. When applicable, students may receive an email from Medicine.Students@hofstra.edu, however in most cases, any revision of the curricular schedule will be sent via email from SOMCurriculum@hofstra.edu, containing the specifics for the courses.

     

    • All decisions related to reporting for duty as a result of a weather event are to be made by the assistant dean for the advanced clinical experience, the assistant dean for clinical preparation for residency, and the associate dean for student affairs.
    • Decisions are to be made by either 9pm or 5am (or by 3pm in the case of night shifts), dependent on weather forecasting, and will have universal impact for a single class. Therefore, the decision may differ for third-year and fourth-year students.
    • The Office of Curriculum Support will notify the corresponding student listserv once a final determination has been made, with Student Affairs and Second 100 Weeks administrative staff on copy, as follows:
      • Co-Director of the Advanced Clinical Experience (ACE) (Dr. Abate); assistant dean of student services and well-being; assistant dean, clinical preparation for residency; associate dean for student affairs; assistant dean, advanced clinical experience; program manager, curriculum support, Second 100 Weeks; director of curriculum support; senior associate dean for education.
    • The Office of Curriculum Support will notify the ACE and AI director groups once a final determination has been made.
    • The ACE and AI directors will notify those impacted within their department.
    • If Hofstra University closes, students are not expected to attend classes or travel to FIMR or CSHL. Students will not receive a separate communication from either institution.  Students should be in touch with their mentor or someone else in their lab to inform them that they will not be present and discuss if there are any follow-up steps.
    • CSHL Only: There may be a time when CSHL closes and Hofstra does not. Students can ensure they are informed by checking on any weather alerts and weather-related scheduling adjustments on the laboratory website and/or via the emergency telephone line (516) 367-6877. All notifications will be posted by 6 am.

    References to Regulations and/or Other Related Policies
    N/A

    Last Updated: December 2021