Policy on

Academic Status

Academic Status 2021-2022

At the Zucker School of Medicine, there are four internal designations used to categorize a student's academic progress: (1) Satisfactory Academic Status, (2) Conditional Academic Status, (3) Serious Academic Status, and (4) Monitored Academic Status. Students will be notified in writing of an academic status change and will have an opportunity to discuss it with a member of the faculty or administration. The four academic statuses are defined below.

A student is in Satisfactory Academic Status if the student has maintained passing grades in all courses and has met all academic and professionalism requirements or has met criteria for academic status to be changed from Conditional or Monitored Academic Status.

A student is in Conditional Academic Status if the student has earned one or more designation(s) of Conditional Pass but has not met criteria to repeat a year of the curriculum. Students in Conditional Academic Status will be changed to Satisfactory Academic Status after they complete one full semester without any evidence of additional designations of Conditional Pass and correct any academic deficiencies. A student in Conditional Academic Status is subject to specific sanctions, described below in the section on sanctions.

A student is in Serious Academic Status if the student has:

  1. Received one or more final grade(s) of Fail;
  2. Met criteria to repeat a year of the curriculum;
  3. Received a failure on USMLE Step 1; or
  4. Received a Conditional Pass while in Monitored Academic Status.

Students in Serious Academic Status will be reviewed by the Student Advancement Committee. A student will remain in Serious Academic Status until all deficiencies have been remediated, and subsequently will be changed to Monitored Academic Status for at least four full semesters. It is the discretion of the dean or vice dean to extend the length of time that a student will remain in Serious Academic Status. A student in Serious Academic Status is subject to specific sanctions, described below in the section on sanctions.

A student is in Monitored Academic Status if the student has met criteria for academic status to be changed from Serious Academic Status. Students will remain in Monitored Academic Status for at least four full semesters. It is the discretion of the dean or vice dean to extend the length of time that a student will remain in Monitored Academic Status. A student in Monitored Academic Status is subject to specific sanctions, described below in the section on sanctions.

Sanctions based on Academic Status

Conditional Academic Status

Students in Conditional Academic Status will be advised to prioritize their academics. Students in this category may be eligible for a leave of absence, but must correct any academic deficiencies before starting a leave. Students in Conditional Academic Status must petition the Office of Student Affairs with leave requests.

Serious Academic Status

Students in Serious Academic Status should maintain regular follow-up appointments with the Offices of Academic Success and Student Affairs and may be required to relinquish school leadership roles.

Students in this category are not eligible for a personal or academic leave of absence and must petition the Office of Student Affairs with leave requests for medical or extenuating circumstances.

The academic record of students in Serious Academic Status may be fed forward to course directors.

A student in Serious Academic Status in the First 100 weeks who earns a grade of Fail or a designation of Conditional Pass in any subsequent courses may meet the criteria to:

  1. repeat the courses failed and
  2. be enrolled in Knowledge Consolidation (with the exception of CPR) and Continued Clinical Experience for courses passed during that year of the curriculum
  3. and/or may be considered for dismissal

A student in Serious Academic Status in the Second 100 Weeks who earns a grade of Fail or a designation of Conditional Pass in any subsequent courses may meet the criteria to repeat that year of the curriculum and/or may be considered for dismissal.

While in a repeat year, a student in Serious Academic Status who earns a designation of Conditional Pass will be considered for dismissal by the Student Advancement Committee. While in a repeat year, if a student in Serious Academic Status earns a course grade of Fail, the school's expectation is that the student will be dismissed from the MD program, pending the Student Advancement Committee's recommendation.

If a student in Serious Academic Status earns a failing score on USMLE Step 1, the school's expectation is that the student will be dismissed from the MD program, pending the student Advancement Committee's recommendation.

A student in Serious Academic Status who fails to meet the professionalism standards of the school may be considered for dismissal from the School of Medicine.

Monitored Academic Status

Students in Monitored Academic Status will be advised to prioritize their academics. Students in this category may be eligible for a leave of absence but must correct any academic deficiencies before starting a leave. Students in Monitored Academic Status must petition the Office of Student Affairs with leave requests.

The academic record of students in Monitored Academic Status may be fed forward to course directors.

A student in Monitored Academic Status who earns a designation of Conditional Pass will be changed to Serious Academic Status. If a student in Monitored Academic Status earns a course grade of Fail, the school's expectation is that the student will be dismissed from the MD program, pending the Student Advancement Committee's recommendation.

If a student in Monitored Academic Status earns a failing score on USMLE Step 1, the school's expectation is that the student will be dismissed from the MD program, pending the Student Advancement Committee's recommendation.

Academic Status 2022-23

A student is in Satisfactory Academic Status if the student has maintained passing grades in all courses and has met all academic and professionalism requirements or has met criteria for academic status to be changed from Monitored Academic Status. 

Astudent is in Serious Academic Status if the student has: 

  1. Received one or more final grade(s) of Fail
  2. Met criteria to repeat a year of the curriculum; 
  3. Received a failure on USMLE Step 1; or 
  4. Received a Conditional Pass while in Monitored Academic Status. 

Students in Serious Academic Status may be reviewed by the Student Advancement Committee. A student in Serious Academic Status for the first time will remain in Serious Academic Status until all deficiencies have been remediated, and subsequently will be changed to Monitored Academic Status for at least four full semesters. If a student is in Serious Academic Status a second time, the student will remain in Serious Academic Status until the end of the academic program. A student in Serious Academic Status is subject to specific sanctions, described below in the section on sanctions. 

A  student is in Monitored Academic Status if the student has met criteria for  academic status to be changed from Serious Academic Status. Students will  remain in Monitored Academic Status for at least four full semesters. A student  in Monitored Academic Status is subject to specific sanctions, described below  in the section on sanctions.

Sanctions based on Academic Status 

Serious Academic Status 

Students in Serious Academic Status should maintain regular follow-up appointments with the Offices of Academic Success and Student Affairs and may be required to relinquish school leadership roles. 
The academic record of students in Serious Academic Status may be fed forward to the academic support team. 

A student in Serious Academic Status who earns a grade of Fail or a designation of Conditional Pass in any subsequent courses may meet the criteria to: 

  1. remediate (repeat and pass) the courses failed and 
  2. and/or be considered for dismissal 

If a student in Serious Academic Status earns a fail on USMLE Step 1, the student will be considered for dismissal by the Student Advancement Committee.
A student in Serious Academic Status who fails to meet the professionalism standards of the school may be considered for dismissal from the School of Medicine. 

Monitored Academic Status 

A student in Monitored Academic Status who earns a designation of Conditional Pass will be changed to Serious Academic Status. If a student in Monitored Academic Status earns a course grade of Fail, the student will be considered for dismissal by the Student Advancement Committee. 
The academic record of students in Monitored Academic Status may be fed forward to the academic support team. 
If a student in Monitored Academic Status earns a fail on USMLE Step 1, the student will be considered for dismissal by the Student Advancement Committee. 

References to Regulations and/or Other Related Policies:
Policy on Academic Advancement and Graduation
Policy on Dismissal
Policy on Federal Satisfactory Academic Progress
Policies on Grading
Policy on Reassessment
Statement of Professionalism
Transcript Guidelines

 

Last Updated: April 2022