Information for Presenters
Posters
Poster viewing and discussion with authors is scheduled for Thursday, April 26, 2018 from 6:45pm to 8:15pm during the Poster Session and Reception. Authors are expected to be at their posters during this time.
Poster Size
Each presenter will be provided with a panel to fit a poster in landscape format, measuring 36 inches high and 48 inches wide (3' x 4'). Posters must not exceed these dimensions.
Display
Authors will find their poster number in the program and will have a corresponding poster board for mounting their poster in the W165 Gallery or the W165 West MET Lounge. Maps will be provided when you check in. Posters must be mounted for display on Thursday, April 26, 2018 from 3:00pm-5:00pm and taken down from 8:15pm-8:45pm that evening. Pushpins will be available.
Awards
Judges will be evaluating posters finalists (selected before the conference) for Excellence in Medical Education awards during the Thursday poster session. The awardees will be announced at the 8am session on Friday, April 27, 2018. See the awards page for more information.
Oral Abstract Presentations
The format for an abstract is a 10-minute podium presentation given by no more than two presenters/authors, followed by an 8-minute question-and-answer period. There are typically 4-5 oral abstract presentations in each concurrent session. Session moderators will keep each presenter to the 18-minute time limit to ensure all presenters have equal time. Presenters should bring a flash drive with their presentation to the room shortly before the official start time of the session so that all presentations can be loaded onto the computer before the session begins.
Awards
Judges will be evaluating oral abstract presentations finalists (selected before the conference) for Excellence in Medical Education awards throughout the conference. The awardees will be announced at the 10:30am session on Saturday, April 28, 2018. See the awards page for more information.
Workshops and Small Group Discussions
Workshops and Small Group Discussions (SGD) are 75 minutes in length. Any presentations should be loaded onto a flash drive and brought to the room shortly before the official start time of the session. All rooms will be equipped with an in-room computer. Anyone bringing a laptop must bring their own wires, cables, and adapters. Rooms have HDMI and VGA compatibility, so please plan accordingly.
Audiovisual assistance will be available if needed and Wi-Fi is available in the facility by registering on the Hofstra Guest network. Workshop and SGD presenters can expect flip charts and markers in their rooms. Seating capacity for rooms is approximately 30-35. Some will be set up classroom style (for other sessions) and some with cluster-style seating.